Job Summary: Performs a variety of administrative, secretarial and clerical duties for the department. Coordinates and participates in office support functions of the…
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Job Summary:
Performs a variety of administrative, secretarial and clerical duties for the department. Coordinates and participates in office support functions of the department’s goals and objectives.
Major Responsibilities:
Maintains a calendar of activities, meetings and various events for Campus Support Director
Assists in a variety of department operations; perform assignments as requested.
Maintains records for attendance, permits and other related records; prepare statistical reports where required.
Anticipates and responds on an immediate basis to a wide variety of both department and university issues and ensures timely response to issues of an urgent and critical nature
Reviews reports, files and other documents for the purpose of ensuring accuracy, completeness and conformance to standard procedures
Answer telephones and handle in appropriate manner.
Meets and greets clients and visitors.
Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, etc.
Participates in the duties relating to the administration of a department; assist in preparing comprehensive reports, minutes of meetings and agendas for meetings;
Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents, and forwards materials to the concerned staff
Acts as liaison between the management and staff, by transmitting memos, instructions and assignments and following up on their status
Performs administrative duties, recommends improvements in work flow, procedures and use of equipment and forms
Recommends actions to be taken on office expenditures such as equipment and supply needs
Conducts searches to find needed information, using such sources as the Internet.
In direct contact with the IT Helpdesk for all the IT Equipment requests & complaints.
Act a Liaison between service providers.
Responsibilities
Maintains a calendar of activities, meetings and various events for Campus Support Director
Assists in a variety of department operations; perform assignments as requested.
Maintains records for attendance, permits and other related records; prepare statistical reports where required.
Anticipates and responds on an immediate basis to a wide variety of both department and university issues and ensures timely response to issues of an urgent and critical nature
Reviews reports, files and other documents for the purpose of ensuring accuracy, completeness and conformance to standard procedures
Answer telephones and handle in appropriate manner.
Meets and greets clients and visitors.
Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, etc.
Participates in the duties relating to the administration of a department; assist in preparing comprehensive reports, minutes of meetings and agendas for meetings;
Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents, and forwards materials to the concerned staff
Acts as liaison between the management and staff, by transmitting memos, instructions and assignments and following up on their status
Performs administrative duties, recommends improvements in work flow, procedures and use of equipment and forms
Recommends actions to be taken on office expenditures such as equipment and supply needs
Conducts searches to find needed information, using such sources as the Internet.
In direct contact with the IT Helpdesk for all the IT Equipment requests & complaints.
Act a Liaison between service providers.
Organization Facilities and Community
Division Campus Support
Job Details
| Date Posted: |
2011-10-15 |
| Job Location: |
Jeddah, Saudi Arabia |
| Job Role: |
Secretarial |
| Company Industry: |
Education, Training, and Library |
Preferred Candidate
| Career Level: |
Mid Career |
| Degree: |
Certification/diploma |
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