eJob Teller

Following main job at least will be performed by candidate:

RFQ (Request For Quotation) submission to vendors

Comparison of prices and order placement

Dispatch Instruction for shipment

Costing analysis

Follow-up with suppliers

Invoices verification with respect of purchase order issued to supplier

Assist procurement Teams in day to day activities of procurement

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Main Responsibilities:

Manage Procurement Activities for the Company and ensure 100% Compliance to Company’s Procurement Process and Financial Procedures.

Make Procurement on behalf of Company as per requirement at Best Economical Price.

Supervise Vendors Performance and ensure their Service Quality is as per Company Standards

Negotiate with Vendors for Best Economical Deals

Prepare Procurement Strategy for Key Commodities

Monitor Market Trend of Major Commodities and Raw Material

Conduct Tendering for Key Spend Areas including GOS, Transportation, Chemicals etc.

Ensure Transparency in Tendering Process and Keep a Complete Record of Bids / Evaluations

Conduct Audits of Key Vendors/Suppliers and Document the Report on Web Based Systems

Work as Liaison between requester and vendor to resolve technical issues.

Visit Remote Locations to ensure an effective communication, periodically

Keep Management Informed with any deviation from the standard process

Educate the Vendors on Company’s Procurement & Payable processes. Close Coordination with Payables to improve Payment Process for South. A progress report to be made and reviewed with the SCM.

Ensure Compliance to Company’s QHSE & Security Policies in the job

Keep Close Coordination with Payable/Finance to improve Payment Process

Review Services Contracts and Ensure that all Contracts remain Valid and the Legal Clauses have been reviewed by Company’s Legal Department/Counsel

Establish good communication and coordination between Procurement Function and Operations

Ensure an accurate record keeping of all Procurement activities includes record pertaining to tendering

Manage the Logistics Team and Keep the Team Motivated

Identify the Training Needs and Plan for the Team Members

Monitor and Suggest Process Improvement to Optimize Efficiency

Manage Service Quality

Ensure ethical behavior and compliance to the practices while performing services as per the guidelines provided in the Company’s Ethical Codes & Policy.

Reporting To:

Supply Chain Manager

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? Find multiple suppliers of a product online

? bargain the prices of products

? Exceptional bargaining abilities

? updated with the market trends and prices

? Has ability to pursue end to end order

? Educational Background and Experience

? Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work.

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Prime Functions: To prepare request(s) for supplies, services and equipment required by any department of the company, within assigned limits of the budget approved by HOD/CEO, and in accordance with purchasing procedure, in compliance with company’s rules and regulations.

Routine Functions:

Compliance of Procurement Procedure

To get quotations from vendors, prepare comparative statement(s) for final decision making of procurement & order placement

Negotiate supplier(s) for the purchase of supplies, services and equipment

Prepare purchase requisition for departmental purchase /sites and present to GM / CEO for recommendations/approval, further preparation of purchase order also come under the head of subject title

Prepare inspection report for incoming goods/services

Make immediate contacts with supplier in case of defective product/service received and have follow up until clearance of issue

Maintain a supplier’s/vendor’s list or file, and such other records as are needed for the efficient operation of the purchasing function.

Prepare and maintain records of relevant documents that are reasonably necessary in accordance and compliance with company’s procurement procedure and rules respectively

Directly inspect all the supplies, services and equipment purchased to insure conformance with specifications prescribed on purchase request / purchase order

Analyze supplier’s performance from time to time

Evaluate prices and past performance of each supplier

Pasting of stickers on procured items

List down daily activities of purchaser, confirm the status and record keeping

Response promptly at any additional task (if assigned)

Ready to take multiple tasks whenever required

Fulfillment of any task assigned by Manager / CEO

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Responsible for sourcing, selection and procurement functions directly associated with the company’s needs for materials and services from local market,

Principal Responsibilities:

Outdoor visits to markets, cost comparisons, negotiate, purchases orders,ensure timely execution of product and services.

Secures and analyzes quotations; negotiates prices and terms with suppliers; and recommends suppliers with respect to cost, quality, and delivery competitiveness

Negotiate prices and delivery terms

Visits suppliers’ facilities to qualify them as new sources and assists in the resolution of production, design, quality, and/or delivery problems

Performs other related duties as required.

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Negotiate and deal with vendors for delivery of products and services

Maintain frequent interaction with end user departments

Handle Issuance of Purchase Orders

Ensure completion of business cycle of purchasing activities

Monitor Key Performance Indicators

Manage Vendor database.

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To manage procurement of indirect goods and services in areas of brands and trade marketing. By developing innovative and sustainable strategies and processes to deliver significant optimal advantage to the Company

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Responsibilities and tasks: Job Responsibility #1 Coordination of Procurement Activities:

- The Procurement Officer will be responsible for all procurements both good and services and make sure these are in accordance with US AID rules and regulations .

- Receives and reviews Purchase Request (PR) in accordance with the plan and budget from departments and Field Offices;

- Prepares bid analysis for quantity, quality, price, delivery time etc.;

- Will be responsible for preparing of Source and Origin Waivers request as and when required

- Receives and reviews shipping documents and ensures that bank, insurance, shipping, customs and other formalities necessary for the importing of goods are completed;

- Assures that purchase orders are prepared in accordance with the procurement policy and ensures items are purchased as per the PR and specification;

- Identifies and classifies materials into bulk and specific purpose for purchasing strategy;

- Ensures the accuracy of procurement documents, integrity of the procurement process and maintains the original of Purchase Request, Proforma Invoice, summery bid analysis, sealed quotation process documents, Purchase Order and Invoice Vendor.

- Ensures the communication of procurement policies and procedures within the organizations, with partners and other stakeholders. % of Time: 60%

Job Responsibility #2: Communication and Networking:

- Maintains continuous dialogue with the requesting parties and finance staff to foster smooth communication and efficient procurement;

- Maintains a closer relationship with Regional Offices through phone or written communication and provide information on priorities, specifications and deliveries;

- Assist in preparation of procurement memos and issues to concerned internal and external contacts;

- Liaises with local suppliers. % of Time: 15%

Job Responsibility #3: Filing, Classifying and Reporting:

- Make sure that purchase requests are registered, filed and classified systematically through providing regular and updated specifications on items and supplies;

- Ensures that all relevant information on completed purchases are filed properly;

- Prepares monthly reports on local and international procurement status and inform concerned sections;

- Responds adequately and timely to audit queries;

- Provides daily status verbal report to his/her direct supervisor on the progress of procurement priorities. % of Time: 5%

Job Responsibility #4: Maintaining Vendor List:

- Maintains an up to date vendor list of classified suppliers in Addis (e.g. Stationary shops, hardware, tools, furniture equipment etc.) and makes it available on request; % of Time: 5%

Job Responsibility #5: Supervision:

- Supervises and coaches the Procurement Assistant

- Make sure that the procurement Assistant maintains all purchasing records for control and reference purpose.

- Perform any other duties as assigned by the immediate supervisor or his/her design. % of Time: 15%

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Main Responsibilities:

Manage Procurement Activities for the Company and ensure 100% Compliance to Company’s Procurement Process and Financial Procedures.

Make Procurement on behalf of Company as per requirement at Best Economical Price.

Supervise Vendors Performance and ensure their Service Quality is as per Company Standards

Negotiate with Vendors for Best Economical Deals

Prepare Procurement Strategy for Key Commodities

Monitor Market Trend of Major Commodities and Raw Material

Conduct Tendering for Key Spend Areas including GOS, Transportation, Chemicals etc.

Ensure Transparency in Tendering Process and Keep a Complete Record of Bids / Evaluations

Conduct Audits of Key Vendors/Suppliers and Document the Report on Web Based Systems

Work as Liaison between requester and vendor to resolve technical issues.

Visit Remote Locations to ensure an effective communication, periodically

Keep Management Informed with any deviation from the standard process

Educate the Vendors on Company’s Procurement & Payable processes. Close Coordination with Payables to improve Payment Process for South. A progress report to be made and reviewed with the SCM.

Ensure Compliance to Company’s QHSE & Security Policies in the job

Keep Close Coordination with Payable/Finance to improve Payment Process

Review Services Contracts and Ensure that all Contracts remain Valid and the Legal Clauses have been reviewed by Company’s Legal Department/Counsel

Establish good communication and coordination between Procurement Function and Operations

Ensure an accurate record keeping of all Procurement activities includes record pertaining to tendering

Manage the Logistics Team and Keep the Team Motivated

Identify the Training Needs and Plan for the Team Members

Monitor and Suggest Process Improvement to Optimize Efficiency

Manage Service Quality

Ensure ethical behavior and compliance to the practices while performing services as per the guidelines provided in the Company’s Ethical Codes & Policy.

Reporting To:

Supply Chain Manager

Read more…