Executive Secretary in Pakistan Institute of Cost and Contracts
- Performs a variety of administrative or executive support tasks for the Executive Director Office.
- Coordinates office management activities for the Executive Director.
- Researches, compiles, assimilates and prepares confidential and sensitive documents, and briefs the Executive Director regarding content.
- Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the Executive Director and staff.
- Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the Executive Director accordingly. Makes referrals to appropriate staff or provides requested information.
- Informs others of the Executive Director?s position on issues. Composes letters and memoranda in response to inquiries.
- Acts as liaison between the Executive Director, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
- Produces a variety of documents, charts, and graphs in final form.
- Updates Executive Director on status of issues before scheduled meetings.
- Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings.
- Plans and coordinates arrangements for professional conferences.
- Reviews, proofreads, and edits documents prepared for the Executive Director?s signature.
- Takes and transcribes dictation on technical and confidential matters from the Executive Director.
- Coordinates and facilitates the Executive Director?s calendar to arrange appointments, meetings, and conferences.
- Recommends actions to be taken on office expenditures such as equipment and supply needs.
Required Skills:
1.Minimum graduation degree (BA, BBA etc) with at least 1-4 years of work experience in the areas of Office Management and Administration.
2. High proficiency in English Language is a must.
3. Must be computer literate particularly in MS Office tools.
4. Experience in administrative support in an environment where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work
5. Self motivated and proactive with strong analytical and design skills
6. A keen planner and leader with strong communication and interpersonal skills; demonstrated ability to work well with people from many different disciplines with varying degrees of technical experience.
7.Ability to work effectively in a fast-paced, stressful environment. Must be flexible, willing to perform other duties and work irregular hours.
Education/Training
Category:Clerical/Admin
Total Position:1
Job Type:Contract ( firstshift )
Job Location:Lahore
Gender:Female
Minimum Education:Bachelor’s Degree
Degree Title: BBA
BA
MBA
MA
Career Level: Entry Level
Minimum Experience: 1 Year
Salary Range:PKR. 20
000 to 30
000/month
Require Travel:25%
Apply By:Oct 17
2009
Posted:Jul 24
2009
